Is your attendance management system the best fit for the organization?

There are numerous attendance management systems available in the market. Each application has advanced features. But there are a few features that need to be highlighted for a buyer. These tools hold an essential say and cannot be skipped while installing the application 

Let’s delve a little further and discuss a few such features :

Leaves and holiday

Leaves and holidays are an essential part of any employee’s life. Attendance management system configures the casual and paid leaves of the employees. It maintains a thorough record of the available number of leaves of each individual. They can access the records of available leaves and plan vacation as per their preference. 

On the flip side, the employer can gain a better insight on the total number of employees working on specific days. The employer with the assistance of the HR team can implement leave and vacation policy in order to ensure that employees receive adequate time off work and maintain the curve of employee satisfaction.

Clock in/out time

One of the challenges during pandemic is to keep track of employees log in/out timings. The new world of work had sheveled the routine of working in a specific time period. Although the fields of work which required employees to work in a specific time frame had to be updated with applications that can keep track of the employees clock in/out timings. Attendance management system functioned as a pillar in maintaining the clock in/out time for such employees.

For instance, employees dealing with clients who reside in different time zones require assistance according to their availability. Attendance management systems helped in keeping a track of the long hours of service in accordance with such time zones. 

Clock in/out feature of the application is highly effective for the employees working on the field. On field employees can be tracked for the working hours. 

Overtime

Many employees tend to exceed working hours for various reasons. Some of the reasons can be an extra source of money or logged with work that has a deadline to be finished. Such employees are paid for the extra hours dedicated to work. The clock in/out feature of the attendance management application assists in keeping a track of such exceeded hours of the employees. The integrated payroll software assists the payroll team to generate related data and pay such employees at the end of the month. 

Paid and non paid days 

The salary paid to the employees at the end of each month is combined with various elements such as the basic pay, reimbursements, overtime payments, etc. the attendance management application plays an important role in determining the amounts. For instance, if an employee has opted to take a day off without availing leave for that day. It is considered as a no call no show day for him/her. As a result, he/she is not paid for that specific day. To keep a track of such leaves payroll team can analyze the data provided by the attendance application and pay for the working days only. 

It is effective for the employees who are hired on a contractual basis and are obligated to be paid only for the working days or whenever the organization is needed. As the gig workforce has gained popularity during the pandemic, the payroll team can determine the working days of such workforce to release payments on due dates.

Shifts timings

Many organizations tend to function on a rotational shift. The reason behind this is to expand business on a global scale. They need employees to function 24/7 to assist clients from different time zones. Attendance management application updates the employee of the updated rosters and clock in according to the allotted shifts.

These are a few features that complete the requirement of an attendance management application needed for any organization. 

Bansal Neelima

Neelima Bansal is a passionate blogger. She writes about her life experiences in the form of words. She had done masters in E Business & working with a leading technology organization as an analyst.

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